I-9 Form Audits for Small Businesses-

Watch the latest update from Harry Plack regarding I-9 Form audits.

Are You Prepared for an I-9 Audit?

I-9 form audits are becoming more frequent, and many businesses are caught off guard. Recently, two of my clients faced audits, highlighting the need for all employers to ensure their I-9 documentation is in order.

Why I-9 Compliance Matters

The I-9 form is essential for verifying an employee’s eligibility to work in the U.S. Non-compliance can lead to hefty fines and legal repercussions, making it crucial to keep these documents accurate and up-to-date.

Steps to Prepare for an I-9 Audit

1. Conduct a Self-Audit: Regularly review your I-9 forms for errors before an official audit.
2. Ensure Completeness: Have an I-9 form for every current employee.
3. Check Accuracy: Verify that each form is correctly filled out and signed.
4. Gather Supporting Documents: Keep copies of employees’ identification and work authorization documents.
5. Organize Your Files: Store I-9 forms separately from personnel files for easy access.

Best Practices for Ongoing Compliance

• Create a Procedures Manual: Standardize your I-9 completion and storage processes.
• Train Your Staff: Conduct annual training for those handling I-9 forms.
• Use Digital Tools: Consider electronic systems to streamline the process and reduce errors.

What to Do If Audited

If you receive an audit notice:

1. Stay calm and cooperative.
2. Seek legal counsel experienced in immigration law.
3. Gather requested documents promptly.
4. Address any issues identified during the audit.

Maintaining proper I-9 documentation is essential not just for compliance, but also for enhancing your business’s professionalism. Don’t wait for an audit—review your processes today to ensure you’re ready!

Receive essential tips and updates for small businesses in your inbox – subscribe to our newsletter

Plack Group: Who We Are

Founded on a simple yet powerful principle – helping people – Plack Group is more than just an account firm. We create effective solutions that embody your core values and beliefs. From our home in Bel Air, Maryland, we’re proud to serve kind and dedicated clients across the United States.

We’ll say what others might not: we love our clients. Our commitment extends far beyond tax returns and financial analysis. We offer the same thoughtful guidance and strategic advice we’d give our own family.

At Plack Group, we take a highly personalized approach to helping our clients succeed. No two businesses or people are alike, so why would we treat them that way? We specialize in complex tax scenarios for individuals and business owners. Our experienced team of CPAs, accountants, and consultants find solutions and tax strategies others miss. If you’re a high-achiever, forward-thinker, actively engaged in your business, and want to prioritize your family, Plack Group is your right fit. We work with you to create a strong financial future that reflects your personal faith, values, and beliefs.